ARTICLE I-NAME
The name of this organization shall be the Palm Beach County School
District Staff Association (hereinafter referred to as the
“Association”).
ARTICLE II-PURPOSE
The purposes of the Association are to:
A. Promote and preserve sound District and Area Office staff
administrative practices for the public schools of Palm Beach County.
B. Promote the welfare and protect the rights of its members
C. Foster high standards of professional conduct.
D. Act as liaison to the School Board, Superintendent, and legislature
in such matters as wages, hours, and terms/conditions of employment.
E. Advise and assist members in addressing and resolving professional
concerns.
F. Promote and stimulate the professional growth of its members in order
to impact the educational system in a positive manner.
G. Promote cooperation with other groups/associations which have similar
interests.
H. Form and maintain a not-for-profit professional staff association
recognized under the Internal Revenue Code, Section 501(c)3.
ARTICLE III-MEMBERSHIP
All personnel who are employed by the School District of Palm Beach
County in positions below those of Area/Assistant Superintendent and who
are not eligible for membership in any other recognized
group/association, including all groups
eligible for membership under Florida Statute, Chapter 447, shall be
eligible for membership in the Association. A member in good standing
shall be defined as a current dues paying member.
ARTICLE IV-DIVISIONS
All Association members shall be grouped in two (2) divisions:
(1) Instructional-administrative and non-administrative
(2) Non-Instructional-administrative and non-administrative
ARTICLE V-OFFICERS AND THEIR ELECTION
Section 1. The officers of the Association shall consist of a President,
Vice President, Secretary, and Treasurer.
Section 2. Officers shall be elected from the membership of the
Association by ballot of members in good standing.
Officers serve for a term of two (2) years.
Section 3. Officers shall be elected at an annual Association meeting,
said meeting to be held no later than April 30, and take office the
following July 1st, and shall hold office until June 30th of the final
year of office.
Section 4. A Nominating Committee shall be appointed by the President
with the approval of the Board of Directors at the February Board of
Directors‘ meeting. The Association membership shall be informed of the
names of the
Nominating Committee in March. This Committee shall present a slate of
officers to the membership at least two (2) weeks prior to the annual
meeting as stated in Section 3.
Section 5. Notwithstanding Committee nominations, 10% of members in good
standing may, by signed petition, place a person’s name in nomination.
The nominee must have given consent in writing and be a member in good
standing. Petitions must be received by the chairperson of the
Nominating Committee no later than March 31st.
Section 6. A vacancy in any office shall be filled by a majority vote of
the Board of Directors to complete the remainder of the term. Such
appointments shall be subject to the confirmation of the Association at
its next meeting.
Section 7. There shall be three (3) Association meetings held annually.
Nothing precludes the Board from holding additional meetings if they so
desire.
Section 8. Officers of the Association may be removed from office by a
majority vote of the Board for reasons of unacceptable absences or other
good cause.
ARTICLE VI-DUTIES OF OFFICERS
Section 1. The President shall preside at all meetings of the
Association and shall be a member ex-officio of all committees except
the Nominating Committee.
Section 2. The Vice President shall assist the President and shall
perform the duties of the President in his/her absence, and shall
perform other duties as may be delegated by the President.
Section 3. The Secretary shall keep an accurate record of all Board of
Directors’ and general meetings of the Association and shall distribute
meeting correspondence and other related Association information as
deemed appropriate. The Secretary shall also be responsible for
maintaining an up- to-date listing of the membership. The membership
list shall be available to the Board and the Consultant upon request.
The total number of members should be reported at the monthly meeting of
the Board. In the absence of the Secretary, the chair shall appoint an
Acting Secretary.
Section 4. The Treasurer shall receive all monies of the Association to
be deposited in a bank account in the name of the Association. The
Treasurer shall pay all bills authorized by the Board of Directors. All
disbursement checks issued by the Association shall have two (2) Board
of Director signatures for dual control.
The Treasurer shall also be responsible for submitting appropriate
requests to Payroll and the Secretary to adjust the membership list.
ARTICLE VII-BOARD OF DIRECTORS AND THEIR
ELECTION
Section 1. The Board of Directors shall consist of thirteen (13) members
as follows:
Four (4) officers elected by the Association; four (4) representatives
of the Instructional Division (2 administrative; 2 non-administrative);
four (4) representatives of the Non-Instructional Division (2
administrative; 2 non- administrative) elected by Association members
within their respective Divisions, and the immediate Past President of
the Association, if available to serve.
Section 2. The members of the Board of Directors shall serve terms as
follows: All officers and Past President, two (2) years; all others, one
(1) year.
Section 3. The Board of Directors shall be elected annually at the April
Association meeting, and shall take office the following July 1st, and
shall hold office until June 30th in accordance with their term of
office as indicated in Section 1.
Section 4. The Board of Directors shall have full charge of the property
and business of the Association with full power and authority to manage
and conduct the same, as to be deemed necessary in the best interest of
the Association and in accordance with Federal and State Statutes.
Section 5. Should a vacancy occur on the Board of Directors, the members
of the respective Division shall elect a new Director to complete the
unexpired term.
ARTICLE VIII-ASSOCIATION DUES
Section 1. The fiscal year for the Association shall begin on July 1 and
end on June 30 of the subsequent year.
Section 2. Dues will be reviewed annually and recommendations made to
the membership by the Board of Directors at the April Association
meeting.
Section 3. New Association members shall submit a signed
application/payroll deduction form to the Association Treasurer.
Association benefits shall commence upon the date of the first payroll
deduction. Incidents or issues occurring prior to this date are not
eligible for representation.
Section 4. If an Association member opts to terminate membership, the
member shall submit a written request for such to the Association
Treasurer. Association payroll deductions, representation, and benefits
shall cease one (1) payroll period following the date the request was
received.
ARTICLE IX-CONSULTANT
The Association Board shall select and employ a Consultant on behalf of
the Association. The Consultant shall serve as a non-voting member of
the Board of Directors on an annual or multi-year contract. The contract
shall include specific
information covering duties, hours, contractual obligations, and
compensation. The contract shall be negotiated by the Board of Directors
of the Association.
ARTICLE X-MEETINGS
Section 1. The Board of Directors shall meet monthly, said meeting to be
held on the second Tuesday of each month, unless otherwise changed by
the Board. The President, with the advice of the Board, shall determine
the time and place of general meetings. Such times and locations shall
be announced no less than seven (7) days nor more than thirty (30) days
prior to such meetings, to each member of record, to the member’s
address (or email address) as it appears in membership records.
Section 2. Association meetings may be called by the President with the
approval of the Board of Directors.
Section 3. An agenda listing major items of business shall be given to
each member at the beginning of each general Association meeting and at
each monthly meeting of the Board.
ARTICLE XI-RULES OF ORDER
The rules contained in the current edition of “Roberts Rules of Order”
shall govern the Association in all cases in which they are applicable
and in which they are not consistent with these By-Laws. The Past
President shall serve as parliamentarian on behalf of the Association.
ARTICLE XII-QUORUM
Section 1. A simple majority of the Board of Directors shall constitute
a quorum for the transaction of business.
Section 2. Those members present at the general meetings shall
constitute a quorum.
ARTICLE XIII-AMENDMENTS
Section 1. Requests for amendments to the By-Laws can be made at any
meeting. Such requests must first be placed in writing and submitted to
the President at least seventy-two (72) hours prior to the meeting. Any
requests will be discussed and, upon majority vote, will be presented at
the next scheduled general meeting for adoption.
Section 2. The By-Laws may be amended at any general meeting of the
Association by two-thirds (2/3) vote of the members present and voting.
Written notice of the proposed amendment shall be sent to all members by
the Secretary at least two (2) weeks prior to the meeting.
ARTICLE XIV-STANDING COMMITTEES
Section 1. Standing Committee members shall be appointed by the
President with approval of the Board of Directors and may include at a
minimum the following committees: (1) By-Laws, (2) Membership, (3)
Nominating,
(4) Salary and Benefits, (5) Insurance. Each Standing Committee shall be
represented by members of each Division.
Section 2. The Chairperson from each standing committee shall present
written reports to the Board of Directors. No committee commitment shall
be undertaken without the approval of the Board of Directors.
ARTICLE XV-SPECIAL COMMITTEES
Section 1. The President, with the approval of the Board of Directors,
may establish Special Committees as needed.
Section 2. Since a Special Committee is created and appointed for a
specific purpose, it automatically shall cease to exist when its work is
completed and its final report is received by the Board of Directors.